The word communication comes from the Latin ‘communicare’ meaning “to share or transmit, “It is one of the easiest word but difficult to explain or even express, years of research found it’s an art of conveying message effectively by taking positive feedback.
Broadly speaking there are three types of Communications, Verbal, Non-Verbal and Written, above all Non-Verbal Communication plays vital role there was research done at New York University, one can make/break attention in just first 7 seconds this form is also called as Silent Message or Body Language.
❶ Verbal: we use our tongue to articulate. Example: face to face or video call.
❷ Written: writing in the form of letters, documents, email, chats, texts, reports.
❸ Non-Verbal: Body language-gestures, postures, signs, signals or any visual aid.
Important aspects in Communication
❶ ACTION: the transmission of information from one person to another through the use of symbols and their accompanying meaning.
❷ INTERACTION: the exchange of information between two (or more) individuals through the symbols and their accompanying meaning
❸ MEANING CONSTRUCTION: the process by which two or more individuals arrive at supposedly shared (or common) meanings or understandings for symbolic actions.
Communications styles and each has his or her own unique characteristics of communicating with others. Communications styles have a great deal to-do with one’s personality and typically are complementary to each person’s personality style.
Each is basically self-explanatory and describes a particular way that people communicate and are perceived.
Tips to speak
Reading: 30 Minutes daily
When you read, read it loud. Follow the pause for example, stop for 3 seconds at full stops and 2 seconds at comma, semicolon & colon, one can find the difference in first week itself. While reading one can record their tone, could help to evaluate by yourself.
1.Pay attention when you read and read as if it really matters. Most people read in the same way that they watch television, i.e. get distracted, passive way. Reading takes effort and you must make the effort, do three things:
- Pay attention
- Pay attention &
C .Pay attention
- Stop talking to yourself when you read. People talk to themselves in two ways:
- Vocalizing- which is the actual moving of your lips as you read
- Subvocalizing -which is talking to yourself in your head as you silently read.
- Choose something that is interesting to you – This is clear. In fact, if you are really interested in a topic, you will probably be able to understand texts that would normally be too difficult for you.
Listening: 30 Minutes Practice daily
L –LOOK (Look at the speaker while listening.)
I – Inquiry (Check whether it is for you?)
S – Summarize (If it’s for you, understand what is being said.)
T – Take Notes (Take notes for important elements of Conversation.)
E – Emphasize (Put yourself in speaker shoe, when you do it remove the one you’re wearing.)
N – Neutralize (Focus on Content not physical aspects of the speaker.)
❶ Paraphrase the message to the speaker in order to confirm your understanding. Explain that by putting the message in your own words.
❷ Repeat the message to help you remember what was said. Person’s satisfaction that you have heard his or her message correctly; you ensure that you not only are listening but really understand what was said.
❸ Probe for missing information. Explain that by requesting or asking questions, you find out any information that may have been missing in the communications or that you need or want.
❹ Clarify any points that you might not completely understand. Explain that this also ensures that you
have heard exactly what the other person intended to communicate.
- Remember the important points of the message for future.
“I know that you believe you understand what you think I said, but I am not sure you realize that what you heard is not what I meant!”